Do you ever wish you had an extra pair of eyes that could catch spelling, grammar and writing style errors as you write? Or an editor who is always on call to help you sort out readability, pacing, diction and structural issues? Well, ProWritingAid's Desktop App is here to make those wishes come true.
With every premium ProWritingAid license, you can download a nifty desktop app that works with Word, Scrivener, Text, Rich Text Format, HTML, Markdown, or Open Document files. You can run all the same reports you get in the Web Editor directly on your desktop.
- Before You Get Started
- Getting started
- Creating New Files
- Word Documents and ProWritingAid
- Scrivener Projects in ProWritingAid
- Changing Your Writing Style, Saving Settings and Font Size
- Using the ProWritingAid Reports
- Final thoughts
- Not a ProWritingAid User Yet? Start Editing Like a Pro With Your Free ProWritingAid Account
Before You Get Started
- To use the desktop app, you need a ProWritingAid Premium account. You can find out more here.
- The desktop app keeps your original formatting so you don't worry about losing it. Even if it looks different in ProWritingAid itself, your formatting is preserved in the original doc.
- The desktop app needs an internet connection to work.
Ready to go? Let’s take a look at the app for Windows. If you're a Mac user, click here to find out more about ProWritingAid's Desktop App for Mac.
If you haven’t already, first download the desktop app from ProWritingAid.com.
You may want to keep the desktop app icon on your PC's desktop screen so it’s always there when you need it.
Once you've downloaded the app, you'll see this screen. You'll need to log in with your ProWritingAid account details:
Now you're logged in, you're ready to get started. You can use ProWritingAid to create new documents or to open and edit your existing documents.
Creating New Files
You can create a new HTML, Markdown, or Text file with ProWritingAid:
Once you're done with your file, you can save it as a .txt file.
Working With Documents In the ProWritingAid App
You can upload several types of document into the app including Word, Scrivener, Html and Final Draft docs. We'll cover Word and Scrivener docs here. Use the contents box above to skip to the document type most relevant to you.
Word Documents and ProWritingAid
Once you're in ProWritingAid, hit 'Open' (or 'File', 'Open File') and then select your chosen Word doc from your File Explorer menu.
Double click on your chosen document to open it. ProWritingAid works best with documents that are around 10,000 words or shorter. This is because all of our reports have to contact our servers to function. If your document is too long, the reports could fail to load. Many desktop app users split their documents into chapters or sections before uploading them into the app.
When your document opens in ProWritingAid, it'll look like this:
You won’t be able to see your formatting, but don’t worry, it will be retained in your original Word doc. Once you’ve made your edits, hit 'File', then 'Save' to save your changes:
In this document, I added the phrase 'Here is a change' to illustrate how your changes will appear back in Word. If you left your Word doc open while you were editing, close it and re-open it to see the changes you made in ProWritingAid in your original document. You may also need to close your Word document in order to save your changes in ProWritingAid.
Re-open your Word doc, and your changes will appear:
Scrivener Projects in ProWritingAid
You can open your Scrivener projects in ProWritingAid to edit them. Go to 'File', 'Open' to open your project.
Of note: Make sure that Scrivener is completely closed while you are making edits in ProWritingAid. If Scrivener is open, your changes may not be saved.
When you open your project, it will look like this:
Notice how you have access to all your folders and files in your Scrivener project in the same left-hand menu. Like with Word docs, you won’t be able to see your formatting, but don’t worry, it will be retained in your original Scrivener project. Once you’ve made your edits, hit save and they will appear back in your Scrivener project.
If your Scrivener doc is quite large, it could take some time to open completely in the app. It may appear as though the app has frozen, but your doc will load shortly after opening.
Changing Your Writing Style, Saving Settings and Font Size
You can personalise ProWritingAid to suit your writing style and language. Go to 'Tools' to open your document settings.
Here you can select a writing style from Creative, Business, Casual, Web, Script, General, Technical or Academic. You can also select whether you want to edit in US, UK, Canadian or Australian English.
You can also change your autosave settings from every 1 minute to every 15 minutes, or turn autosave off.
If you'd like to change the font size in the app, go to 'View' and then to increase or decrease font size:
Now you've got ProWritingAid set up, it's time to run some reports.
Using the ProWritingAid Reports
Whether you create your file directly in the app or open an existing file, you have the same options to run any and all reports.
You can run each report by clicking on its icon in the reports bar:
ProWritingAid offers over 20 powerful reports - to see them all, click the 'More Reports' icon on the far-right of the bar.
Let's look at some reports:
What makes a sentence sticky? Every sentence contains words that have very little meaning, but are used to stick your sentences together. ProWritingAid will tell you when you could cut down on the number of glue words you've used in a sentence:
As you can see, ProWritingAid suggestions appear as colourful highlights on your document. When you click on the highlight, you'll get a message telling you what change you could make to make your writing more effective.
ProWritingAid's suggestions are just that – suggestions. You can choose to accept or ignore the suggestions as you please. After all, you know what's best for your writing! You can also click on 'Disable Rule' to stop that kind of suggestion from appearing in your future documents.
Pro-tip: You can click on the orange 'i' icon to learn more about ProWritingAid's suggestions. That little orange 'i' is your gateway to informative videos, in-depth blog articles and more:
The Thesaurus Report
Often, changing just one word in a sentence allows a writer to present a more nuanced or specific idea. The contextual thesaurus allows you to explore a wider vocabulary. Unlike most thesaurus suggestions, our report takes into account the context of the word in the sentence and offers replacement words that fit within that context.
ProTip: In all of the reports, you can click on the arrow icon to the right of the suggestion to 'accept' or 'ignore suggestion and move next'. This will allow you to move quickly through each suggestion in your manuscript, as below:
You can access the Word Explorer by double clicking on any word in your manuscript. With the explorer, you can dive deeper into the words you're using, finding collocations, clichés, common phrases and more. You can even find quotes that use that word for a little inspiration!
The desktop app is more convenient than going to the online editor and still gives you all the power you want and expect from ProWritingAid. And it works with all popular file types to maximize your writing potential. Regardless of where you write, ProWritingAid likely has an app for that.
Not a ProWritingAid User Yet? Start Editing Like a Pro With Your Free ProWritingAid Account
Good writing takes work. Editing your writing can be a slog, but it doesn't have to be. With ProWritingAid, you can get an overview of your writing before you start editing. The Editing Tool also looks at elements of structure and style that have an impact on how strong and readable your writing is. The, you can go line by line, editing at sentence level with the help of suggestions that real copy-editors would make.
More, it helps you learn as you edit, making you a better writer every time you use the program.
The best way to find out how much ProWritingAid can do is to try it yourself!