Getting Started with ProWritingAid's MS Word Add-in

by Jun 22, 2016, 10 Comments

If you haven’t used a Word add-in before, it’s very simple. You just need to download a small bit of software, which will then be automatically added to your menu in Word.

Click here and then click the “Download Pro Writing Aid Add-in” button. A small file called ProWritingAidSetup.exe will begin to download. When it’s finished downloading, click it and a window will open asking you to agree to the license terms and conditions. Once you click the “agree” box, you will be able to begin installing.

You may be asked once again to agree to let our app make changes to your computer. Please click yes.

When you open Word the next time, there should be a new set of buttons in the top right corner that look like this (see circled in red):

How to use the Word Add-in

This may vary slightly depending on the version of Word that you are using. If you cannot see it, click on the “add-ins” menu at the top of your screen and you should be able to see it there.

The buttons on the menu will be as follows:

How to use the Word Add-in

When you click on the magic wand, you will be presented with a list of potential reports to run. If you hover your cursor over each report title, you will see a short description of each.

How to use the Word Add-in

Clicking “full analysis” will run all of the reports at the same time, which is useful but may take a long time depending on the size of your document. You may be better to run individual reports one at a time.

Alternatively, you can run an overview report which gives you some of the key metrics for the document. This will help you home in on the areas where your document might need work.

How to use the Word Add-in

I selected the “Writing Style Report” below.

How to use the Word Add-in

On the left is a map of your document’s structure. It allows you to assess your sentence length variety and see where your issues occur. On the right side is a report summary. It details how many issues of each type were found. When you are ready to begin editing, use the left and right arrows at the top to navigate your document and find each issue. You can then make changes or choose to ignore the suggestion if you think it’s not quite right.

Each report is different and each user has their favorite. Play around with each of them until you find the ones that work best for you.

TOP TIP: Create your own personalized Combo Check, which will allow you to run your favorite reports at the same time. To set it up, go to the settings menu and click Combo Report. Here you will find a full list of reports with tick boxes next to them. Choose your go-to reports, for example, Sticky Sentence Report, Writing Style Report and Vague & Abstract Words Report. This will speed up your analysis and help you to stay focused.


Want to learn more about How to Use ProWritingAid? Check out these great posts:


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Comments (10) Add Yours

 
  • Philippa Lightning says
    You missed the part where it asks for a licence number! I've bought this and can't use it!
    Posted On Feb 21, 2018 | 07:46
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    • Chris says
      Hi Philippa, When you purchased a premium licence, you should have received an email with your licence code. If not, drop an email to hello @ prowritingaid.com and they can re-send it.
      Posted On Feb 21, 2018 | 10:22
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      • Tammie Tesone says
        Where do I add the licence code? What "settings" am I looking for?
        Posted On Mar 06, 2018 | 04:27
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        • Chris says
          Once you have the ProWritingAid toolbar in place, click on the cog. It will ask you for your licence code. Let us know if you still have a problem.
          Posted On Mar 06, 2018 | 05:41
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  • vxuan.wang says
    Hi, it does not work Mac word. I wonder if you have separate one for Mac word
    Posted On Feb 21, 2018 | 08:01
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    • Chris says
      The Mac add-in platform doesn't work for our app, unfortunately. To get around this, we created a Mac version of our desktop app, which allows users to open, edit and save MS Word files (.docx). You can try it out here: https://prowritingaid.com/en/App/Desktop
      Posted On Feb 21, 2018 | 08:03
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  • damaniwvk says
    Please don't laugh at me. I know I am a Luddite! LOL Does the Add-In wokr with Word 2003? Hey! I said don't laugh.
    Posted On Mar 15, 2018 | 03:05
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    • Chris says
      We're not laughing! All questions are good questions. To be honest though, we're not totally sure. We don't have a copy of 2003 in the office to test!
      Posted On Mar 16, 2018 | 11:49
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  • Beverly Jackson says
    Can I load my full (78K word) document and then "highlight" a few chapters and have ProWritingAid work quicker? Or do I have to cut up my book into pieces to effectively edit it with your app? I assume I can made edits and save the document as I go, correct? (I'm getting some weird errors like, "cannot save as document is in use" or something). Sorry to be a nuisance.
    Posted On Mar 21, 2018 | 12:06
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    • Chris says
      Yes, you can open the full document and then highlight the section that you are currently editing. That will speed things up a lot. And yes, you can make the edits and save as you go. Just make sure that the document isn't open in another program when you try to edit it.
      Posted On Mar 21, 2018 | 02:00
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