Blog Grammar Rules Mr., Mrs., Ms., and Miss: How to Use Titles Correctly (Every Time)

Mr., Mrs., Ms., and Miss: How to Use Titles Correctly (Every Time)

Kathy Edens

Kathy Edens

Copywriter, ghostwriter, and content strategy specialist

Published Dec 13, 2020

How to Use Titles Correctly Every Time

The answer to how to use titles for men and women effectively lies at the junction between business etiquette, social graces, and personal preferences. A man always goes by "Mr." or "Mister" regardless of his marital status, whereas how you refer to a woman can offend some, so it’s best to ask if you’re unsure.

Let’s look at the official definition for using each title. Then we’ll look at ways you can stumble and how to avoid them.

  1. How to Refer to Men and Boys
  2. How to Refer to Women and Girls
  3. Your Titles Cheatsheet
  4. Always Ask Women If You’re Unsure
  5. Titles: UK vs. US rules
  6. ProWritingAid Helps You Avoid Embarrassing Writing Mistakes
  7. Use the Right Title, Every Time

How to Refer to Men and Boys

Since this is the most straightforward category without means of offending anyone, let’s start here.

Always use "Mr." when referring to a man, regardless if he’s married or not. Historically and today, men need not worry about marriage changing the way they’re addressed.

Some refer to young boys as "Master," but it’s never used for adult men. So if you’re addressing an invitation for a birthday party to an 8-year-old boy, it’s okay to address it to: "Master [First Name] [Last Name]."

Otherwise, address adult men as "Mister" or "Mr." Always use the abbreviation "Mr" (British) or "Mr." (US) when you’re using it as a title.

How to Refer to Women and Girls

First, a historical perspective might shed light on how far we’ve come with titles for women.

Historically, you referred to men as "Mister" and used the feminine form "Mistress" for women, which didn’t reveal if a woman was married or not. We don't use that term today, and it's evolved into several contractions to distinguish marital status.

In fact, in the United States, "mistress" today describes a woman having an affair with a married man, so be careful!

Today, we use "Miss" for young girls or unmarried women. "Mrs." is the abbreviation of "missus" and refers to married women.

"Ms." came about in the 1950s as women sought to differentiate themselves from being known by their marital status, and it gained in stature in the 1970s. Today, it’s more common to refer to a woman as "Ms." regardless of her marital status.

When to use "Miss"

We refer to young girls as "Miss." It’s sometimes safe to call women in their 20s "Miss," but always try to determine their preference for titles before using them in correspondence or in introductions.

When to use "Ms."

You can rarely go wrong with addressing a woman as "Ms." Since women today need not be distinguished by their marital status, addressing a grown woman as "Ms." is safer than "Miss" or "Mrs." However, it’s in your best interests to ask a woman about her preferred title, especially if you’re unsure of her marital status.

When to use "Mrs."

As well as being used for married women, some widowed or divorced women still refer to themselves as "Mrs." You can’t assume that someone using the title "Mrs." has a spouse; they just might want to still be referred to as "Mrs." Especially for older, widowed women, it might offend them if you addressed them as "Ms."

Your Titles Cheatsheet

Use the cheatsheet below for quick reference while you’re writng:

titles cheatsheet

Always Ask Women If You’re Unsure

The above are guidelines that can help give you a starting point regarding how a particular female might want addressed. But it eventually falls on personal preference, which you can only know if you ask.

Understanding when to use "Miss," "Ms." and "Mrs." can help you avoid misunderstandings and offending some women. How women identify themselves reveals how they think about their identity and sense of self. Since there is no hard and fast rule to help you figure this out, proper etiquette requires you to ask.

Titles: UK vs. US rules

British and American titles differ in one singular way:

  • British titles do not include a period after: Mr, Mrs, Ms
  • American titles include a period after: Mr., Mrs., Ms.

If you’re writing for an American audience, let ProWritingAid remind you if you miss out the period after a title:

prowritingaid abbreviation suggestion

If you’re unsure about a suggestion, you can click on the orange "i" icon for a reminder.

ProWritingAid Helps You Avoid Embarrassing Writing Mistakes

If you’re reading this article, you’re probably in the middle of writing something where you need to address someone. But using the right title is just the beginning.

Effective writing is clear, direct, and error-free. If you want to present yourself in the best light through your writing, you need to make sure it’s polished and professional.

Good writing should have:

  • No grammar or spelling mistakes
  • Clear, specific word choices
  • A strong reader focus (your writing is well-structured and easy to read)

ProWritingAid catches the grammar, spelling, and style mistakes that you (and other spell-checkers!) might miss. You can choose what type of writing you're working on and receive suggestions based on your purpose. Here’s what that looks like for a college admissions essay:

prowritingaid admissions essay

The goals to the left of your screen tell you where you need to focus to improve your writing quickly. Then, ProWritingAid’s 25 writing reports will provide you with clear, informative suggestions to help you get there.

Ready to write well and impress your readers?

Use the Right Title, Every Time

If you don’t want to offend anyone, take the time to understand the differences between titles and how to use them. Above all, make sure you ask women their preferences in titles before you introduce them or address them in correspondence, and defer to these preferences.

Take your writing to the next level:

20 Editing Tips From Professional Writers

20 Editing Tips From Professional Writers

Whether you are writing a novel, essay, article or email, good writing is an essential part of communicating your ideas.

This guide contains the 20 most important writing tips and techniques from a wide range of professional writers.

Subscribe for writing hacks, special offers and free stuff
We will not share your details
Have you tried  ProWritingAid  yet? What are you waiting for? It's the best tool for making sure your copy is strong, clear, and error-free!
Kathy Edens

Kathy Edens

Copywriter, ghostwriter, and content strategy specialist

Kathy Edens is a blogger, a ghost writer, and content master who loves writing about anything and everything. Check out her books: The Novel-Writing Training Plan: 17 Steps to Get Your Ideas in Shape for the Marathon of Writing and Creating Legends: How to Craft Characters Readers Adore... or Despise.

Log in
to your account to leave a comment or fill in your details below to comment as a guest.
The Louisiana language usually gets left out when considering word usage. While addressing one's elders, it's proper to say Mr., Mrs., or, Ms. along with their first name. It might also help to know that you may have a Po-Boy for lunch. :D Thanks for all the fantastic writing lessons, VinE.
Hello, Ms. Edens! Thank you for this article. It seems to presume that the gender of the person to whom something is addressed is known. What if this is not the case? Some names are common to both males and females. Thanks again! --j
But where did the, "Some refer to young boys as "Master" come from?????
Hmm! Good question... we'll have to look into this. :)
In the past, the title Mrs. went with a woman's husband's first and last name, not her own. Therefore, under the original system, my titles are: Mrs. Peter Ellison, Ms. Margaret Deppe, or Dr. Margaret Deppe-- but not Mrs. Margaret Deppe. Please consider changing your grammar rules to reflect past precedent.
Thanks for pointing this out! Definitely something to consider.
How about, “madam” and its abbreviated form?
Oo! Sounds like fodder for another article! :)
What does MS mean
What does MS mean
According to my research, Ms. does not actually stand as an abbreviation for anything. It's just an evolved functionality of the title "Miss" that reflects a woman of marriageable age, whether she is married or not.
What should we call / or entitle when addressing a shemale?
Personal pronouns to each individual, so there is not one rule. It is best to always ask a person what pronouns they prefer because that way you cannot go wrong!
What is mr
Are you asking about mr in a non-capitalised form?
To add below a photograph...what would be the correct way? Pastor Randolph Kassier and his wife Maureen Pastor and Mrs Randolph and Maureen Kassier Pastor Randolph Kassier and his wife Maureen Kassier Help!
Hey there! It depends on the style guide, and if there is no style guide, there are multiple correct options. Writing out both full names would likely be the preferable way, in this case.

Great Writing, Made Easier.

A grammar checker, style editor, and writing mentor in one package.

Try it for free today.

Sign up